Updated for SEBI's July 2026 transmission framework | Nominee and legal heir support | NRI families welcome
When a shareholder passes away, their shares must first be transferred to the nominee or legal heirs through transmission of shares in India. Our team provides guidance on transmission of shares in Delhi NCR, helping families prepare the required forms, indemnity bonds and affidavits, and coordinate with the company's registrar until the shares are credited to the demat account.
We are a facilitation service. The company or its registrar decides every claim.
Transmission of shares is the legal process of transferring shares to a nominee or legal heirs after a shareholder passes away. Unlike a sale or gift, it does not involve buying or selling shares. Some documents, such as indemnity bonds and affidavits, may need to be signed on stamp paper and notarised.
SEBI's rules for listed shares depend on the circumstances and applicable requirements. If there is a dispute between legal heirs or competing claims, the matter may need to be resolved legally first. As a share transmission consultant in Delhi NCR, Sampada Social helps families understand the process, prepare the required documents and coordinate with the registrar. Our share transmission agency in India guides you based on the shareholding details, nominee status and value of the shares.
The surviving joint holder becomes the holder, subject to the company's Articles of Association. SEBI's framework says the company should ask for nothing more than a copy of the death certificate. It should not ask the survivor for KYC, indemnities or undertakings.
The nominee receives the shares as a trustee on behalf of the legal heirs. No indemnity bond, affidavits or consent from other family members is needed for the claim. The nominee needs the transmission request form, a client master list (CML) of their demat account, a verifiable death certificate and the original share certificates. The company may also ask for the nomination form or an opt-out declaration, and a FATCA-CRS declaration where applicable.
For physical shares worth up to ₹10,000, immediate relatives (parents, spouse, children or parents-in-law) can use a fast-track route. It needs a short request form-cum-undertaking on plain paper and a document proving the relationship, such as a birth certificate, marriage certificate, school leaving certificate, Aadhaar, passport or a notarised affidavit if none of those exist.
For physical shares worth up to ₹10 lakh, no court order is needed. The claimant files a notarised indemnity bond and a notarised affidavit-cum-no-objection (NOC) from all legal heirs. If all heirs have signed a notarised family settlement deed, that can replace the affidavit-cum-NOC. A listed company may choose to apply the simplified route above ₹10 lakh, so always ask us to check.
The claimant files the affidavit-cum-NOC from all legal heirs, plus any one of: a copy of the Will with a notarised indemnity bond from the claimant; a Legal Heirship Certificate (or equivalent) from a revenue authority of Tehsildar rank or above, with a notarised indemnity bond; or a Succession Certificate, Letter of Administration or Court Decree. If you hold a court-issued document, affidavits from the non-claimant heirs are not required. Probate of a Will is no longer mandatory. The company can ask for extra documents above the threshold, but it must record its reasons in writing.
| Holding | Quick Transmission (QTP) | Simplified documentation |
|---|---|---|
| Physical certificates | Up to ₹10,000 | Up to ₹10 lakh |
| Demat account | Up to ₹30,000 | Up to ₹30 lakh |
The value is calculated on the previous closing price of the shares on a recognised stock exchange. The threshold applies per listed company.
Book a free consultationTransmission means getting the family on the same page, using the right stamp paper and satisfying the registrar. Your case officer manages each step for you.
We help you identify the companies, folios, certificate numbers and distinctive numbers, and work out the value using the previous closing price. This tells us which route applies.
We prepare the transmission request form, the indemnity bond, the affidavit-cum-NOC and the supporting documents. The indemnity and affidavit are signed on non-judicial stamp paper of the value required in the claimant’s state, and notarised.
We submit the full set to the company or its RTA. The company must acknowledge your claim and tell you straight away about any missing or incorrect documents. Once your file is complete, the company must confirm that and process it within 21 calendar days. If it delays or rejects the claim, it must give you its reasons in writing.
For physical certificates, the RTA starts a demat conversion request so that the shares are credited directly to the claimant’s demat account, and the RTA keeps and stamps the old certificate. You must have a demat account ready, and you will need a recent client master list from it.
The exact forms are set by SEBI and are available from the company or its RTA. We fill them in for you and check them before submission.
| Route | Additional documents |
|---|---|
| Nominee | None beyond the common documents |
| QTP | Request form-cum-undertaking on plain paper, plus proof of relationship |
| Simplified (no nominee) | Notarised indemnity bond, plus notarised affidavit-cum-NOC from all legal heirs, or a notarised family settlement deed |
| Above threshold | Affidavit-cum-NOC from all legal heirs, plus a Will with indemnity, or a Legal Heirship Certificate with indemnity, or a Succession Certificate, Letter of Administration or Court Decree |
Every family is different. These are the cases we are asked about most.
If heirs dispute who is entitled, or there is a competing claim, the simplified route does not apply. The indemnity and affidavits also contain a declaration that there is no dispute, and a false declaration makes the signer personally liable. We will tell you this early and suggest speaking to an advocate of your choice.
We do: identify the right route, prepare and check the forms, coordinate stamp paper and notarisation, submit to the company or RTA, follow up and keep you updated, and help with the demat account details.
We do not: guarantee approval or timelines, which are decided by the company, the RTA and SEBI's rules, or give legal opinions on who is entitled to inherit.
Fees: stamp paper, notary charges, courier and any advocate fees are billed at actual cost. We confirm all charges in writing before we begin.
Simple answers about transmission, stamp paper and cases with several heirs.
A transfer is a sale or gift between living people and usually needs a transfer deed. Transmission happens by law when a holder dies, and shares pass to the surviving joint holder, nominee or legal heirs. Our transmission of shares services in India help families understand the process and required documents.
No. A nominee may not need one, and simplified procedures may apply depending on the value and circumstances. For higher-value holdings, a Will with an indemnity bond or a Legal Heirship Certificate may be accepted under applicable rules. A share transmission consultant in Delhi NCR can help identify the appropriate route.
Not in the simplified route up to the threshold. It becomes one of the options for estates above the threshold.
SEBI has removed the mandatory probate requirement for transmission of securities held in a single name. The company may still ask for a copy of the Will with an indemnity bond.
The other heirs sign a notarised affidavit-cum-NOC, or a notarised family settlement deed, in favour of the claimant. All heirs must be identified, including those who are not claiming.
Yes. We guide you on notarisation and attestation abroad, and on the accepted ways to certify a foreign death certificate.
Once the company has all the required documents, SEBI's limit is 21 calendar days. The total time depends on how quickly the family completes signatures, notarisation and stamp paper. We give you a realistic estimate after the first review.
For physical shares, the RTA arranges a demat conversion and credits the shares directly to the claimant's demat account. After that you can hold or sell them. Please speak to a chartered accountant about tax on any later sale.
Tell us what you have, and we will explain the documents and the realistic next step in plain words, at no cost.
